Careers with the Royal United Hospital Bath

JOB TITLE:	Director of Facilities
ACCOUNTABLE TO:	Chief Executive
RESPONSIBLE FOR:	Head of Service, Estates
	Facilities Manager, Hotel Services
	Sterile Services Manager
	Senior Project Manager, Capital Projects
SALARY:	To £90,000 + Bonus + NHS Pension + Relocation

JOB PURPOSE:

Responsible to the Chief Executive and the Trust Board for leading on the development, planning and delivery of a fit for purpose Built Environment and the estates/facilities, functions and activities in support of the Trust’s strategic objectives and business plans.  

To ensure that all statutory and other risks arising from the Built Environment and the estates/facilities services are managed appropriately and to advise the Trust Board on risks, investment plans and the strategic direction for estate and estates/facilities function.

Hold delegated accountability for statutory compliance relating to service areas under the directors span of control.

The Director of Facilities will be the Lead Project Director on large capital schemes and other programmes for:

• Decontamination
• Medical Equipment
• League of Friends charity
• PEAT visits
• Art in Hospitals

The postholder will participate in the Directors on-call rota.

KEY RESPONSIBILITIES AND DUTIES:

Contribute, as a member of the Executive Team, to the development of the vision, strategic aims and business plans for the Trust and ensure that your personal and professional development programme is in place, maintained and updated to meet the requirements of the post.
Ensure the Trust has a coherent and robust Estates Strategy which supports the delivery of high quality patient services and which meets statutory, DH local and national and planning requirements.

Ensure the development, approval and implementation of the Built Environment, Hospital Engineering plant services, equipment, equipment and facilities management policies, procedures and systems that reflect the Trusts values, strategic direction, corporate governance and risk management processes.

Lead the implementation of the site development plan strategy including arrangements for local Town and Country Planning, the transport strategy, car parking, traffic management public transport.

With the Directors of Finance and Planning, prepare the Trusts rolling capital programme and ensure the proper management of approved projects, including contracts for services. Act as Lead Project Director for major capital developments.

Ensure that systems and processes for planned and emergency maintenance and capital development are in place, for delivery to time and cost to secure the safety of and improve the building fabric of the estate and engineering plant, equipment and services.

Lead the Trust’s Health and Safety arrangements and contribute to the development and implementation of non-clinical risk management processes, across the organisation and within the estates and facilities functional area. Be responsible for the production of the Trusts ‘Facilities Assurance Framework’ on an annual basis.

Use best endeavours to ensure full compliance with statutory regulations relating to the estate, e.g. fire, asbestos, Legionella, electricity etc.  Ensure that the scheme of delegation for the statutory items of the estate is kept up to date and represents the Trusts obligations for legal compliance.

Lead the implementation of the Trust’s sustainable use and energy challenge programme.

Lead the Directorate to deliver high quality professional services, ensuring the effective management of all resources, staff, finance and assets in accordance with Trust policies, Standing Financial Instructions and Standing Orders:

• Estates
• Catering and food hygiene
• Cleaning
• Portering services
• Telecommunications
• Residences
• Risk Management (The Built Environment and Estates/Facilities Services)
• Linen services
• Health and Safety Management
• Security
• Traffic Management
• Patient Transport Services
• Service and construction contract control
• Environmental Management
• Grounds and gardens
• Waste Management
• Central Sterilizer Services department
• Facilities Management
• Stores, receipt and distribution
• Art in RUH Hospital

Ensure that all estate and facilities staff work in accordance with health and safety policies and rules and other Trust policies. Ensure that staff are trained and developed to undertake their roles in line with statutory and local rules and policies and that safe systems and processes are in place to identify and mitigate risks to staff, patients, visitors and contractors.

To have a sound working knowledge of the HR and Trust Hygiene Codes together with demonstrable leadership commitment to infection prevention and control in order to ensure that patient safety culture is central to the organisations ethos and working practices.

Represent the Trust when developing good working relationships with other NHS organisations and health related agencies, professional networks and the construction/ property and facilities management industries.

Agree with the Chief Executive facilities and estates targets consistent with the overall Trust’s strategies and provide management direction, support and co-ordination to ensure that these targets are delivered.  Ensure appropriate reports are produced and submitted to the Chief Executive, Trust Board or external regulators.

Support clinical staff and divisional managers in the delivery of a fit-for purpose Built environment of their individual divisions.

Adhere to standing financial instructions and standing orders and other statutory obligations to ensure that the highest standards in corporate governance and probity are maintained.

The post holder must also perform and other duties as reasonably requested by the Chief Executive or his/her designated person.  This job description reflects the present requirements of this post and it may be subject to change in consultation with the post holder.  It does not form part of the contract of employment.  As the duties of the post change and develop, the job description will be revised and will be subject to amendment in consultation with the post holder.

Confidentiality

The post holder must maintain the confidentiality of information about patients, staff and other health service business. The work is of a confidential nature and information gained must not be communicated to other persons except in the recognised course of duty. Ensure compliance with the requirements of the Data Protection Acts of 1984 and 1998.

Health and Safety

Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act (1974) and must follow these in full at all times to ensure that the agreed procedures are carried out to maintain a safe environment for patients, visitors and staff.

Equality and Diversity

The Trust has an agreed Equality and Diversity Strategy and Policy covering all it’s staff and it is the responsibility of all staff to comply with this policy and the statutory equalities duties. The key responsibilities for staff are set out in the Trust Code of Expectations for Employees.

Probity

Ensure compliance with the NHS standards of business conduct contained in the “Code of Conduct for NHS Managers”.
Declare all private interests, which could potentially result in personal gain as a consequence of the position.  Interests, which may appear to be in conflict, should also be declared.

Dimensions

Budget : £12.7 million (07/08)
Capital Budget approx £8-9 million pa.
Staffing : 444

 PERSONAL SPECIFICATION

Skills

• Strong leadership qualities.
• Excellent interpersonal and communication skills (written & verbal).
• Excellent time management, with the ability to carry a high workload and   prioritise
• Able to work on own initiative
• Ability to solve complex problems
• Numerate and literate to deal with highly complex reports and data.
• PC literate, including office applications

Experience

• Substantial senior management of large scale complex operational sites
• Previous operational change management experience.
• Experience of working with staff-side.
• Business planning experience.
• Significant budget management experience.
• Team Building through effective working practices

Qualifications and Knowledge

• Postgraduate in management.
• Thorough knowledge of COSHH and Health and Safety legislation knowledge.
• Project Management
• Member of related professional body RICS CIBSE IBA BIFM.
• Knowledge of performance and quality management.
• Understanding of statutory regulations on buildings, services and the related roles of authorised persons
• NHS Hygiene Code

Qualities

• Responsive and customer focused.
• Service Improvement focus
• Professional approach.
• A good understanding of, and ability to work within,  the political framework underpinning public sector service provision